Zimbra
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This page is Zimbra Tidbits and HowTos
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Public Busy Calendar
It looks like Zimbra automatically creates a public calendar showing when you are busy. It can be accessed at http://zimbra.ncsa.uiuc.edu/home/your-email-address?fmt=freebusy
E.g.: http://zimbra.ncsa.uiuc.edu/home/vwelch@ncsa.uiuc.edu?fmt=freebusy
You may prefer the "workWeek" format:
E.g.: http://zimbra.ncsa.uiuc.edu/home/vwelch@ncsa.uiuc.edu?view=workWeek&fmt=freebusy
Sharing a Calendar
See: http://www.hmc.edu/cis/doc/how-to/zimbra/calendar.html#Sharing
Linking to a Shared Calendar
If someone shares their calendar with you, you need to link to it. As far as I can tell you need to do this through the web page (https://zimbra.ncsa.uiuc.edu/zimbra/). Select the Calendar tab, and right click on the Calendars bar on the left and select "Link to Shared Calendar". Enter the person's email address and "Calendar" for the Path.
If you read the invitation to share the calendar in the web email reader, it will provide an easier "Click to accept" option. See [1].
Getting Linked Calendars to Appear in Desktop Client
Open issue. I've tried manually synching and restarting the client - no luck.
Linked Calendars and iCal
Linked calendars should appear in iCal next time your refresh. The first thing you probably want to do is turn off alarms from the calendar by right clicking on it, selecting "Get Info" and then selecting "Ignore alarms".
Conference Rooms
Viewing Conference Room Availability
Conference room availability can be accessed at https://zimbra.ncsa.uiuc.edu/home/conference-room-number@ncsa.uiuc.edu?fmt=freebusy
e.g. https://zimbra.ncsa.uiuc.edu/home/ncsa2004@ncsa.uiuc.edu?fmt=freebusy
Note: For convenience, links for all the conference rooms can be found here: http://help.ncsa.uiuc.edu/zimbra/conferencerooms.html
Viewing Conference Room Reservation Details
You can't. Your admin/clerical staff should have access to the calendar and can look up a specific room and time for you.
When reserving rooms, you can make meetings private
From 6/24/09 Headline News.
There is an easy way for all employees to schedule meeting rooms using the Zimbra calendar system. Second, third and fourth floor meeting rooms can be added to any meeting as an attendee and they will confirm or deny their availability via email.
Meeting reservations then become visibible to other staff, so you may need to take one additional step to make sure any private meeting information--such as attendees, notes, etc.--is not displayed on the public calendars. Simply mark the meeting as private within the Zimbra system; then the only publicly displayed information will be the name of the person who owns the meeting. If a meeting is not marked as private, all notes and attendees as well as the meeting title will be available to everyone who can see that calendar.
Calendar Client Experiences
Zimbra Sends Non-standard Events Invites
Zimbra doesn't seem to send standard .ics event invitiations, so the only email program that recognizes them is the Zimbra web-based email client or the Zimbra Desktop Client. :-(
Hmmm, or does it? They seem to show up as ics events on my iPhone. But email clients other than Zimbra don't seem to recognize them. Not sure what the issue is here.
Thunderbird/Lightning Problems
Two main problems:
- If you dismiss a reminder, it will keep showing up [2]
- You cannot delete events (only mark them as canceled) [3]
iCal Invite Problems
iCal only wants to use Apple Mail to send event invites and updates. You can apparently change this if you are willing to hack the applescript contained in the iCal application [4], but Thunderbird apparently doesn't support Applescript [5]
iCal CalDAV Settings
Using .Mac Sync Services no longer works with the latest Mac Conduit. In fact, all that the conduit does for calendaring is create CalDAV settings (and recreates them if accidently deleted). This means that there is no syncing of Calendar's for Tiger, which does not support iCal. All Tiger users can do is "Subscribe" to a calendar, which is read-only.
If you do not wish to install the conduit, you can manually setup CalDAV as follows.
- Goto the preferences for iCal.
- Goto the "Accounts" tab.
- Click the "+" i the bottom left corner of the window to create a new CalDAV account.
- Set Account Information (replace "slagell" with your account name from the following example)
- Description: Zimbra Calendars
- Username: slagell
- Password: I am not going to put mine here
- Refresh calendars: I chose 30 minutes
- Set Server Settings (replace "slagell" with your account name from the following example)
- Account URL: https://zimbra.ncsa.uiuc.edu:443/principals/users/slagell/
- Leave other settings unchecked.
Subscribing to a Zimba Calendar in iCal
- I had to replace "zimbra-1" with "zimbra" in the url, e.g. "https://zimbra.ncsa.uiuc.edu/home/vwelch/Calendar" instead of "https://zimbra-1.ncsa.uiuc.edu/home/vwelch/Calendar"
- I use the NCSA-Portal wireless, meaning all http/https requests get redirected to the captive portal until I authentication. I notice this causes iCal to get wedged as it apparently wakes up when I unsleep my laptop, tried to contact zimbra, gets the captive portal, gets a certificate error and then gets hung up until I restart it. My work around for the moment is to make calendar synching manual and don't do it unless I have good network.
iCal problems adding meeetings
Short version, use the Zimbra web interface to add meetings.
Problems you might run into:
- Adding meetings with invitations: I had to cut the meetings, delete and re-add the Zimbra connector. It then took a few minutes to re-sync, but now all seems well.
- Adding all-day meetings won't show up in your busy calendar even if you make sure they are marked as busy.
Google Caldav Support
I haven't tried subscribing to a Google calendar via caldav, but it looks like it is possible. See also [6].
Confirmed this works --Von 14:12, 22 April 2009 (UTC)
Uninstalling Zimbra Connector on Mac
http://www.zimbra.com/forums/installation/9776-how-uninstall-zimbra-isync-connector-mac-osx.html
LDAP on Mac
Ideally, you would configure your Mac (with the Directory Utility) to use the Zimbra LDAP server for Contacts, but not Authentication. However, there is a Zimbra bug in the way the LDAP server is setup that prevents one from using the Directory Utility in Mac OS without. It appears this is on the TODO list, but that means that you cannot use the LDAP service to look up attendees in iCal and some other applications.
The good news is that a simple GAL works, though. So one can set this up in the Address Book preferences. That will allow auto completion of e-mail addresses in Address Book and Mail.app. However, that is the limit of the LDAP functionality.
Sample Adium Settings
- Jabber ID: slagell@zimbra.ncsa.uiuc.edu
- Connect Server: zimbra.ncsa.uiuc.edu
- Resource: Adium
- Port: 5222
- Require SSL/TLS: Checked
All other settings but password are unchecked or blank.
Contacts take the syntax of username@ncsa.uiuc.edu, not username@zimbra.ncsa.uiuc.edu.
Zimbra and SPAM
According to what I've been told by the email team, if you mark things as Junk/Not Junk in Zimbra, this will effect NCSA's SPAM filtering, though perhaps slowly.
You can also whitelist email addresses for NCSA.
Misc Zimbra Bugs
Maximum Number of Folders at Top Level?
Seems like Zimbra might have a maximum number of folders at the top level? I reached a point where I was not able to copy any more folders from my local mail to zimbra, but could create a new folder in zimbra and copy folders into that.
Zimbra and iPhone
- Synching iPhone Calendars with Zimbra: http://www-new.mcs.anl.gov/systems/blog/?m=20080823 (Alternate url)
- It gives you the options of synching Email, Calendar and Contact. I only chose Calendar since I wasn't already synching the calendar on my iPhone and had nothing to lose.
- I tried adding an event on my iPhone and it appeared in Zimbra. Ditto with deletion. Though there seems to be some lag, but pressing the little button on the lower right of the iPhone (arrow pointing into a tray) seems to force an update both ways.
- This only seems to synch your main Zimbra calendar though, not any other you might be subscribed to, or that others have shared with you (Unlike if you subscribe to zimbra via caldav).
- Note that this sets up automatic Fetching which will suck your battery, even if you just do it once per hour.
Filters & Searches
Zimbra filters appear to only work on incoming mail. As a result, you can't apply a new filter to an existing mailbox. However, Zimbra's search feature is pretty robust which can help. In the Zimbra search box you can do things like:
in:somefolder to:foo-list@ncsa.uiuc.edu
Then click Search.
Wildcard Matching for Mail Filters Broken
On the web client, mail filters using the "matches wildcard" specification does not work. Incoming emails that should qualify are not processed, and incoming emails that should not qualify are processed.
Here is the same problem posted by somebody else on the zimbra newsgroup:
http://www.zimbra.com/forums/users/22715-broken-filter-behavior.html
--Mfreemon 19:51, 3 November 2008 (UTC)
